FY2013 Mini-Grant Cycle

These funds are for programs and strategies implemented October 1, 2012 through September 30, 2013.

FY 2013 Mini-Grant Forms:

  • FY2013 Final Program Report- Thirty days after the conclusion of program activities, each funded program must submit to ACT Missouri a Final Program Report.  Both Your Final Budget Report and Final Program Report must be received by ACT Missouri no later than October 31, 2013.
  • FY2013 Program Adjustment FormA program adjustment request form is completed when there are available grant funds from a project or supplies that you want to reallocate to other strategies or activities. Deadline for submitting adjustments is August 30, 2013.
  • FY2013 Mid-Year Report Form- Submit quarterly reports on May 15, 2013 to the Regional Support Center.  This report reflects the grant activities from October 1, 2012 – March 31, 2013.   The Regional Support Center will complete the cover sheet and submit this report along with the cover sheet to ACT Missouri by May 31, 2013.

FY 2013 Funded Mini-Grants:

(In alphabetical order)

Get a sample press release template here.

Advocates for Better Communities Community Partnership of the Ozarks
Alliance for Substance Abuse Prevention (ASAP) Preferred Family Healthcare
Bates County People for People Coalition Pathways Behavioral Health
Bollinger County Children and Youth Issues Coalition SEMO University
Breathe Easy Kirksville (BEK) Preferred Family Healthcare
Breathe Easy Moberly Family Counseling Center/Compass Health
Charleston Community 2000 Family Counseling Center
Communities Against Drugs and Alcohol Preferred Family Healthcare
Communities Taking Action Preferred Family Healthcare
Council for Drug Free Youth Prevention Resource Center /Compass
Douglas County Community Health Assessment Resource Team (CHART) Community Partnership of the Ozarks
Foundations for Franklin County Coalition NCADA
Hands of Hope C2000 Family Counseling Center
Harrisonville NET First Call
Heartland Task Force (HTF) Preferred Family Healthcare
Jefferson County P.R.I.D.E. NCADA
Joplin Area Coalition-Safe Teens Community Partnership of the Ozarks
Kearney-Holt Community Acting Now (CAN) Tri-County Mental Health Services
Lee’s Summit CARES First Call
Liberty Alliance for Youth, Inc. Tri-County Mental Health Services
Lincoln County Drug and Alcohol Reduction Team NCADA
Linn County C-2000 Coalition Preferred Family Healthcare
Livingston County C2000 Team Preferred Family Healthcare
Methamphetamine Action Coalition NCADA
Morgan County CLEAR Compass Prevention-Pathways
Northland Coalition Tri-County Mental Health Services
Park Hill Community Alliance for Youth Tri-County Mental Health Services
Parkway Coalition for Community Health NCADA
Phelps County Child Advocacy Network Prevention Consultants of Missouri
Platte County R3 Pirates ROCK Tri-County Mental Health Services
Putnam County Partners in Prevention Preferred Family Healthcare
Ray County Coalition Tri-County Mental Health Services
Ray-Pec Community Alliance First Call
Republic Community 2000 Community Partnership of the Ozarks
Rockwood Drug Free Coaliton NCADA
Smithville Community 2000 Tri-County Mental Health Services
St. Francois Community Partnership Prevention Consultants of Missouri
StepUp! NCADA
Take Care of My Kids Health and Prevention Family Counseling Center/Compass Health
Taney County Alcohol and Drug Abuse Prevention Team (ADAPT) Community Partnership of the Ozarks
Wayne County Inter-Agency Network SEMO Behavioral Health
We Can Be Drug Free Coalition SEMO Behavioral Health
Windsor P.R.I.D.E. NCADA
Youth Substance Abuse Prevention Coalition SEMO University
Youth with Vision Tri-County Mental Health Services

 

FY 2013 Mini-Grant Tools

  • 2013 Mini-Grant RFP,Application, and Instructions- Proposals must be sent to the regional support center by August 17, 2012.  The Regional Support Center must send the proposal to ACT Missouri by August 31, 2012 at noon (12:00 p.m.). Grant recipients will be posted here by October 1, 2012 at noon (12:00 p.m.).
  • Logic Model Format- This is the logic model format to use and attach to the Mini-Grant Application.

 

FY 2013 Mini-Grant Questions and Answers:

To ensure fairness, all questions must be emailed to aozenberger@actmissouri.org and answers will be posted to this page.

Question: Could we use mini grant funds for after school prevention activities that take place at the school?

Answer: Yes.

 

Question:  One of my coalitions would like to create a Safe Place program.  Would the fees required to set up that program be able to be paid from a mini-grant? Or does that not fit in the guidelines of addressing drug, alcohol and violence prevention?

Answer:  As long as it is supported by the RFP criteria. We cannot advise you on strategies that will be funded for the mini-grants.

 

Question:  Would a smoking cessation program for teens be a possible funded strategy through the mini-grant funding?

Answer:  As long as it is supported by the RFP criteria. We cannot advise you on strategies that will be funded for the mini-grants.

 

Question:  We are unclear on the meaning of the (*) on page 4 of the RFP.  Must key project staff be identified and resumes be provided if we are not requesting funding for salary in the RFP? The “if applicable” seems to imply that that only needs to be discussed if staff is paid through the proposal???

Answer:  No, key staff does not need to be identified if you are not requesting funding for that position.  Yes, only include if the staff will be funded through this proposal.

 

Question:  Last year the coalitions in our area received lots of feedback requesting more information on section 3 of the narrative.  While everything was included (experience, efforts and collaboration, current partners,  key staff and coalition leadership, and a sustainability plan) the 1 page limit left no room for expanding.  Do you have any tips for the coalitions writing these grants this year?  Should they work to be more thorough and leave some of the information out, or should they be brief and address each item?  (To accomplish both of these tasks is barely possible in a page). Or, since the sustainability plan is one of the most important parts, is there any way to allow a little extra room for section 3 so it can be more thorough?

Answer:  “Organizational Experience and Capacity (20 points) (One page limit)

a.  Describe your coalition’s experience in delivering prevention or youth oriented programming.
b.  Include a description of past collaborative efforts and current partners.
c.  Identify key staff who will be working on the project and include job descriptions and resumes(*).
d.  Describe how the work of this project will be sustained after the grant period.”

ACT Missouri will not offer “tips” on mini-grant writing.  Contact your Regional Support Center for technical assistance with grant writing.

 

Question:  Some coalitions have 2012 MSS data available, while others have not received access yet.  Will the review process penalize for using the MSS 2010 data (considering it is the most recent)?

Answer:  Reviewers will expect the most current data available.  If is not available, briefly explain why.

 

Question:  The coalition would like to submit a mini-grant proposal which would purchase a stationery electronic sign. The sign would be used to increase awareness of ATOD issues, promote the coalition, promote alternative activities especially “healthy” activities. Does this fall within the guidelines?

Answer:  “Unallowable Costs:
This program is not intended to support one-time events except those that are tied to larger, ongoing efforts.

These funds MAY NOT be used for:

  • Purchase of projects or programming during the school day, including curriculum to be used in a school setting;
  • Purchase of incentives or other symbolic disposable items intended for give-aways;
  • Purchase of equipment.”

 

Question: Is a prescription drug drop box an eligible application item, or is that considered a one time event? It is a sustainable strategy for the community.

Answer: “Unallowable Costs:
This program is not intended to support one-time events except those that are tied to larger, ongoing efforts.

These funds MAY NOT be used for:

  • Purchase of projects or programming during the school day, including curriculum to be used in a school setting;
  • Purchase of incentives or other symbolic disposable items intended for give-aways;
  • Purchase of equipment.”

 

Question: Will the mini-grant fund continuing efforts with Kindness Awards and Red Ribbon Week? We typically work with area schools who provide the education and we provide tools such as bookmarks, bags, t-shirts, etc… We also recognize the students at an annual Kindness Award Banquet, can the funding be used for their meals and certificates?

Answer: “Unallowable Costs:
This program is not intended to support one-time events except those that are tied to larger, ongoing efforts.

These funds MAY NOT be used for:

  • Purchase of projects or programming during the school day, including curriculum to be used in a school setting;
  • Purchase of incentives or other symbolic disposable items intended for give-aways;
  • Purchase of equipment.”

Food may not exceed 5% of total request.

 

Question: We are assisting a coalition with a Mini-Grant Application and they have some questions about the Community Assessment section. In the area where it states “a complete citation of data sources”, do they need to list the sources at the end of the section in MLA or APA format, or can they list the source in the description?

Answer: We do not specify how the data needs to be cited.  It just needs to be cited in the grant.

 

Question: I am assuming you want signed MOU’s between the coalition and  the organization that will acting as the fiscal agent for the Mini grants. However, I have been unable to find the form on the website. Where can I find this?

Answer: There is no standard form for the MOU.  It is a letter of agreement created and signed by both parties outlining their agreement.

 

Question: The coalition is wanting funding for the fall and spring national prescription drug take back days. However, the fall date will be before the mini grants are approved. Should the coalition host their own after the grants are awarded or can they be reimbursed for something that already occurred? They would prefer to participate in the national day to gain more awareness and participation.

Answer: Coalitions cannot be reimbursed for activities that occur before the grant period.  The activities must fall within the grant period listed on the RFP.

 

Question: I work at a university and our grant office needs to know if indirect cost recover is allowable on this grant.  We could not find anything online or in the RFP that said they were disallowed.  If ACT Missouri does allow for indirect cost recovery we will include 10% indirect costs in the budget.

If the ACT Missouri grant in fact does NOT allow indirect cost recovery, then I need to receive an official policy statement so that our grant office will know not to incorporate that into the budget.

Answer: ACT Missouri does allow for indirect cost to be included in the budget.

 

Question: If a portion of the mini grant is not acceptable to the team that grades it, will the whole grant not be awarded? Is this an all or nothing deal or will that portion just not be funded?

Answer: Yes, it is all or nothing.

 

Question: Does the logic model have to be in Arial 12? I have a coalition which cannot get it on one page if they leave the font size as 12.

Answer: The logic model is not included in the page limit.  It can be more than one page. Arial 12 font needs to be used.

 

Question: Is an “original” signature on the letter of support from the fiscal agent required, or can it be a scanned/faxed signature?

Answer: We need an original signature on the letter of support.